Why are there grant reporting requirements?

One role of the Nova Scotia Gaming Foundation is to fund projects and the NSGF must provide a detailed yearly report to the Minister, Health Promotion and Protection, disclosing the funds allocated through research grants, community projects grants and other activities. The reports provided to the NSGF about the use of funds provided to various health and community organizations provide the basis for the annual report prepared by the Nova Scotia Gaming Foundation. Therefore, prompt and complete grant reports are required from all grant recipients.

When is the grant report due?

The grant report is due when the grant period is completed, as outlined in the grant contract. If a grant report is expected to be overdue, the grant recipient should contact the Nova Scotia Gaming Foundation to let them know about the difficulty and to request any required assistance.  Amendments to the grant contracts, including the deadline for reports, must be made in writing and signed by both parties to the contract.  No additional grants will be awarded to organizations that have outstanding grant reports.

What is the required format for the grant report?

The required outline for the grant report is shown below. Additional information may be included as Appendices to the grant report.
 
Required Grant Report Format for Foundation Grant Recipients

Grant Title
Name of Organization
Key Contact Person
Date of Report

Table of Contents (Maximum 1 page)

Project Goals and Rationale (Maximum 1 page)
This section of the grant report should contain a description of the goals of the original grant application and a statement of the overall purpose of the project. The date of award and duration of the project should also be noted in this section.

Project Outcomes (Maximum 5 pages)
This section of the grant report contains a detailed description of how the funds were spent in order to achieve project goals. Descriptions should be provided for any activities, publications, research, interventions or other uses of funds. The impact of these activities on knowledge development, translation, education, treatment, remediation and/or intervention involving problem gambling should be discussed. Methods in which the grant recipient acknowledged the support of the Nova Scotia Gaming Foundation must also be described as well as any changes to the grant proposal.

Financial Summary (Maximum 1 page)
Financial expenditures must be shown based on what was provided as part of the original grant application, if a budget was required as part of the application. If a budget was not required for the award of funds, a statement of expenses is still required.  Any changes in expenditures should be explained in a note in the financial summary. Excess funds must be returned to the Nova Scotia Gaming Foundation with the final grant report. In-kind or project expenses that were absorbed by the organization should also be indicated.

Grant Report Financial Summary

Expenses Budgeted Actual Notes
Staff   
Space rental/cost    
Equipment rental/cost    
Training costs    
Fees for outside specialists/consultants    
Marketing/communications    
Travel    
Printing/Photocopying   
Operating expenses (overhead, ink, office supplies, etc.)   
Postage/distribution    
Other expenses:
   
In-kind /absorbed    
Total Cost    
Total Grant Awarded    
Funds Remaining