Why are there grant reporting requirements?
Information provided in the interim and final grant reports are used to prepare Gambling Awareness Nova Scotia's annual reports and to keep us informed of your progress. Therefore, prompt and complete grant reports are required from all grant recipients.
When are Interim and/or Final Grant Reports due?
Due dates of interim grant reports are decided on a project-by-project basis and final grant reports are due when the grant period is completed; both dates are in your grant contract. Additionally, you will receive a reminder letter when the reports are due. The letter will include a sample of the required format to be used in your interim report.
What if my grant report is or will be late?
If you expect your grant report will be overdue, you must contact GANS to let us know of your difficulty and to request any necessary assistance. Any amendments to the grant contracts, including the deadline for reports, must be made in writing and signed by both contract parties. No additional grants will be awarded to organizations that have outstanding grant reports.
What is the required format for Interim and/or Final Grant Report?
The required outline for Final Grant Reports is below. Additional information may be included as Appendices to the grant report. Please also review the
Final Grant Report Guidelines.
Required Grant Report Format:
Grant Title
Name of Organization
Key Contact Person
Date of Report
Table of Contents (Maximum 1 page)
Project Goals and Rationale (Maximum 1 page)
This section of the grant report should contain a description of the goals of the original grant application and a statement of the overall purpose of the project. The date of award and duration of the project should also be noted in this section.
Project Outcomes (Maximum 5 pages)
This section of the grant report contains a detailed description of how the funds were spent in order to achieve project goals. Descriptions should be provided for any activities, publications, research, interventions or other uses of funds. The impact of these activities on knowledge development, translation, education, treatment, remediation and/or intervention involving problem gambling should be discussed. Methods in which the grant recipient acknowledged the support of the Gambling Awareness Nova Scotia must also be described as well as any changes to the grant proposal.
Financial Summary (Maximum 1 page)
Expenditures from the budget submitted must be shown based on what was provided as part of the original grant application, if a budget was required as part of the application. If a budget was not required for the award of funds, a statement of expenses is still required. Any variances in expenditures should be explained in a note in the financial summary. Excess funds must be returned to the Gambling Awareness Nova Scotia with the final grant report. In-kind or project expenses that were absorbed by the organization should also be indicated.
Grant Report Financial Summary
Expenses Budgeted Actual Notes
Staff
Space rental/cost
Equipment rental/cost
Training costs
Fees for outside specialists/consultants
Marketing/communications
Travel
Printing/Photocopying
Operating expenses (overhead, ink, office supplies, etc.)
Postage/distribution
Other expenses:
In-kind /absorbed
Total Cost
Total Grant Awarded
Funds Remaining
